Camp, after school, and education programs are staples of any community. Whether your peak season is coming up or you’re in the program planning phase, setting yourself up for a smooth activity season is paramount - for the staff, for the parents, for the kids, educators, camp counselors, you name it!
There aren’t a lot of school curriculums that offer specialized activities or courses like swimming, martial arts, painting, or horseback riding.
But there are camps, afterschool, and education programs that do offer those things, and then some! The American Camp Association noted that there were over 14,000 camps and The Afterschool Alliance estimates there are around 10,000 afterschool programs in North America.
Beyond helping the youth of today explore new passions and possible career paths, these programs help them hone their social skills and self-confidence, better preparing them for a bright future.
I wouldn’t be able to work without [these] programs… It’s a win-win because I know they’re in a safe place and I can keep working.Pamela Shope, mom of two boys who attend afterschool programs, The Afterschool Alliance: Helping Kids Thrive.
Let’s be real: there are a lot of moving pieces, and staff needs to wear many hats to get things done and keep everyone happy and at ease – parents and kids alike. Running these programs is so important for our communities, present and future. It can’t always be about fun and inspiring the youth, though: first and foremost is keeping kids healthy and safe.
Health and safety isn’t a necessarily fun topic to cover, but it is a central component of what makes a kids program run efficiently. “Hope for the best, but prepare for the worst” – that's the motto, isn’t it!?
In some programs and camps, staff members are often on the younger side and managing both kids and parents can quickly become overwhelming. They need to ensure that they’re providing a healthy and safe environment for the kids every second of the day.
The bottom line here? Every day your team is working hard to make it through the day without having to fill out an accident report and call a kid’s parents.
Getting ahead of that stress can be as simple as asking the right questions during the registration period.
Using online forms is a great way to prevent any issues according to the child safety and information.
Details regarding each kid’s guardians -- who will be picking them up and dropping them off.
A rundown of any applicable allergies, injuries, medication with dosage, emergency contacts, etc. This information can also help staff plan meals and send out guidelines to all parents with restrictions on what can be brought to the activity.
Depending on the resources your program can provide, this info can help you group kids by geographic proximity. This can also help program organizers ensure that the child has sufficient transportation.
Photo IDs are often used in the context of security clearance, which is great for kids programs to keep the kids safe, but they’re also really useful for staff to get to know everyone -- it shows the parents that you care and lets the kid know they can be comfortable with you.
It almost goes without saying, the info that you collect from parents during the registration process should be made readily available for staff to refer to, and for parents to go back and edit. This ensures that you always have the most up-to-date information possible.
The less that your staff sweats over maintaining a safe and healthy environment, the more they can focus on being present and creating an enriching and educational experience.
To run valuable educational programs with ease and have the kids reap the maximum benefits, you need to be mindful of how you spend your time. A common time-suck for camps and afterschool programs can look like this: relying on pen-and-paper methods for your operational and admin processes.
With everything becoming so tech-forward these days, there is a real interest for both clients and agencies to use technologies built specifically for camps, afterschool, and educational programs. But choosing the wrong tool for your needs can waste time, money, and resources -- which can be frustrating.
What might the right technology for you look like?
While you want tech that’s going to help you manage your staff, students, or campers, it’s also important to look for something that will keep the lines of communication open with you and the kids’ parents/guardians. A good software offers a mix of both.
Going into these conversations knowing what you are looking for will help guide the conversation, so you can ensure that you’re getting your hands on a software that answers your organization’s needs.
Tackling the day-to-day of running your kids recreation programs can seem almost impossible. After all, there’s only so many hours in the day, and you & your team only have so many hands.
We are constantly evolving our platform with valuable feedback from our customers, to better support you in managing all of it from behind-the-scenes.
Manage the work you love -- like teaching, playing, and protecting the kids and their future. Leave the rest to us.
